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I. ORGANIZATION OF THE LODGE
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A. This Order of the Arrow Lodge Number 185 will be known as
the Atta Kulla Kulla Lodge.
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B. The totem of the Atta Kulla Kulla Lodge shall be the
whippoorwill.
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C. This Lodge shall be affiliated with the Blue Ridge Council,
Boy Scouts of America, and shall be under the supervision of the
Council Camping Committee and the administrative authority of the
Council Scout Executive.
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II. MEMBERSHIP
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A. To be an active brother in the Atta Kulla Kulla Lodge, a
brother shall be registered with the Boy Scouts of America and
shall have paid his current Lodge dues.
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B. An inactive brother shall be restored to active status by
paying back dues for one year and the current dues, provided the
inactive brother is currently registered with the Boy Scouts of
America. This provision of registration in the BSA is validated by
the Lodge Secretary-Treasurer prior to the brother returning to
active status.
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C. The Lodge Secretary-Treasurer shall be able to accept
transfers at his own discretion.
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D. This Lodge shall follow the rules in the latest printing of
the ORDER OF THE ARROW HANDBOOK concerning the election of Ordeal
candidates.
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E. Ordeal members who meet the requirements for Brotherhood
membership shall be given the opportunity to seal their membership
in the Order of the Arrow at the Spring and Fall Fellowships, and
at other times scheduled by the Executive Committee.
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F. The choosing of Vigil Honor Candidates shall be in full
compliance with the National Order of the Arrow.
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G. Atta Kulla Kulla Lodge adheres to National Policy regarding
the selection and induction of Vigil Honor Candidates. This
information is printed in the current edition of the Guide for
Officers and Advisers.
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III. OFFICERS
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A. The five officials of this Lodge are as follows: Lodge
Chief, Vice Chief of Administration, Vice Chief of Communications,
Vice Chief of Indian Affairs, and Secretary-Treasurer.
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B. The Vice Chief of Administration, Vice Chief of
Communications, and Vice Chief of Indian Affairs are at equal rank
and status, except when the Lodge Chief is absent. Then the Vice
Chief of Administration will preside.
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C. The requirements of the Lodge officers are as follows: |
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1. Be a Brotherhood or Vigil member currently registered with
this Lodge. |
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2. Be a registered Scout in the Blue Ridge Council. |
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3. Serve previously as a chapter officer or Lodge committee
chairman for at least one year. The Lodge Chief must serve as a
Lodge officer for at least one year prior to the election. |
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4. Be an active member of his Lodge and chapter. |
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5. Must have attended at least one Lodge fellowship in the
past year. |
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6. Must be present at the time of the election. |
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7. Must be under 21 years of age for the entire term of
office. |
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8. It is suggested, but not required, for each elected
officer to work at Camp Old Indian the summer following his
election if selected by the camp director.
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D. The term of the Lodge officers will be one year, beginning
on May 1 following their election at the Spring Fellowship and
ending April 30 of the following year. This rule will also affect
the chapter officers and committee chairmen, except for the Vigil
chairman who will be appointed by the Lodge Chief each January.
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E. The duties of the Lodge Chief are as follows: |
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1. Keep things running smoothly in the Lodge. |
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2. Delegate unwritten duties to the other Lodge officers in
keeping with their jobs and provide help when necessary. Also,
check reports from various committees and Lodge officers. |
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3. Provide a written agenda to all Executive Committee
Members within seven (7) days prior to the Executive Committee
Meeting. |
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4. Keep informed of what is going on in the Lodge and make
sure that other Lodge members are informed on all important
matters. |
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5. After the election of new Lodge officers it is the
responsibility of the Lodge Chief to properly train the other
four Lodge officers before the first Executive Committee
Meeting. |
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6. Responsible for training Chapter Chiefs and seeing that
the Chapter Chiefs train the other chapter officers. |
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7. Presides at all Executive Committee Meetings and all
other Lodge functions. |
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8. Responsible for organizing transportation to and from
section and national events. |
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9. Serve on all committees as an ex officio member (by virtue
of his office). |
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10. To oversee the chairmen of the following committees:
Dixie Preparations Committee and the Vigil Nominating Committee.
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F. The duties of the Vice Chief of Administration are as
follows: |
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1. The Vice Chief of Administration is responsible for the
program at the following events: the Lodge cookout, Fall
Fellowship, Winter Banquet, and Spring Fellowship. |
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2. To oversee the chairmen of the following committees:
Inductions Committee, Service Committee, and Training Committee.
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G. The duties of the Vice Chief of Communications are as
follows: |
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1. May form committees such as the Little Carpenter
Committee (if he so chooses to create this committee), Webpage/Planbook
Committee, and Where-To-Go-Camping Book Committee. |
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2. To issue a Planbook to new members and to every member
when dues are paid. |
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3. To publish a Where-To-Go-Camping Book at every Dixie
Fellowship. |
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4. To have quarterly issues of the Little Carpenter unless
deadlines are set otherwise. |
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5. To oversee the chairmen of the following committees: Camp
Promotions Committee, History Committee, and Webpage Committee.
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H. The duties of the Vice Chief of Indian Affairs are as
follows: |
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1. Serve as chairman of the dance team at the Dixie
Fellowship and at summer camp. |
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2. Advise chapters and individual dancers on Indian Affairs. |
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3. To oversee the chairmen of the following committees:
Ceremonies Committee, Dance Team Committee, and Drum/Sing Team
Committee.
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I. The duties of the Secretary-Treasurer are as follows: |
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1. Keep records of money received and money spent by the
Lodge. |
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2. Be responsible for all Lodge finances. |
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3. Provide the Vice Chief of Communications with a general
financial report to be published in the next edition of the
Little Carpenter after the closing of the Lodge's financial
records for the year. |
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4. Keep the Executive Committee informed of the financial
activity of the Lodge. |
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5. Make sure all supplies are in stock before each function
at which Lodge supplies will be on sale. Order items not in
stock. |
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6. Issue membership cards promptly upon receiving dues. |
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7. Inform members when they become eligible for the
Brotherhood. (See OA HANDBOOK for requirements.) |
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8. Keep records of all business conducted by the Lodge and
keep minutes for all Executive Committee Meetings. |
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9. Inform the necessary brothers of the Lodge Officers
Meetings and Executive Committee Meetings within seven (7) days
of that meeting. |
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10. Keep the following detailed record on all active
brothers, individually. (This plan may be initiated by sending
the questions with the Little Carpenter and/or handing them out
at fellowships and at summer camp.) Note: Some of the
information asked below is already maintained on the Lodge print
out sheet. |
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a) Name, mailing address, and phone number |
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b) Date of birth |
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c) District |
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d) Unit/type |
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e) Current rank |
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f) Have you attended a national, sectional, or regional
conference? Dixie? Which ones? When? |
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g) If Vigil, what is your name and English translation? |
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h) Have you been a part of a ceremonial team? What parts?
When? |
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i) What Indian outfitting do you own? |
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j) What special talents do you have that can be used by the
Lodge? |
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k) Ordeal date |
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l) Brotherhood date |
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m) Vigil date |
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n) Adult status |
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o) Chapter office - year held |
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p) Lodge office - year held |
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q) Expiration date of dues |
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r) Have you been to a World and/or National Jamboree? When? |
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s) Have you been to Lodge fellowships? When? |
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t) Have you been on a Lodge committee where you were
chairman? Which ones? When? |
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11. To oversee the chairmen of the following committees:
Elections Committee and Membership Committee.
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J. Candidates for Lodge office will be certified and
validated by the Lodge Lay Adviser concerning their eligibility.
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K. The Executive Committee has the power to remove ANY Lodge
officer from his elected position who, in their eyes, has not
performed his duty. This can only be done after the approval of
the Lodge Lay Adviser and Staff Adviser, then by a two-thirds
(2/3) vote of removal by the entire Executive Committee. A
successor to any office will be appointed by the Lodge Chief with
the approval of the Executive Committee, Staff Adviser and the
Lodge Lay Adviser until the next election. A new Lodge Chief will
be appointed by the Executive Committee with a two-thirds (2/3)
favorable vote toward the new "proposed" Chief, in the event that
the present Lodge Chief is no longer able to fulfill the duties or
obligations of his office. A lodge officer may resign by
submitting a letter to the Key Three of the Lodge, at which the
Lodge Chief will appoint a successor with the approval of the
Executive Committee, the Lodge Adviser, and the Staff Adviser.
This successor will serve until the next election. If the Lodge
Chief resigns the Executive Committee will appoint a successor to
fill his spot.
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L. The Lodge officers will be elected in the following way:
Upon arrival of the candidates at each Spring Fellowship, each
candidate must present his proof of registration in the Boy Scouts
of America and also present his current Order of the Arrow
membership card to the Lodge Lay Adviser at registration for the
fellowship. After the display of these two cards to the Lodge Lay
Adviser, each candidate will fill out the applications given to
him by the Lodge Lay Adviser. These applications must be filled
out and returned to the Lay Adviser by the end of lunch on
Saturday of each Fall Fellowship. Then it is the duty of the Lodge
Lay Adviser to put on display in the trading post and dining hall
the names of the candidates running for all offices. This should
be done as soon as possible. Also, it is the duty of the Lay
Adviser to have completed in advance a large display sheet or
poster provided by the Lodge to be used in the general election.
This poster or sheet is to be on display upon arrival of brothers
at the place of the general election. Of course, this can be done
after the deadline of the candidate applications has been
executed. This deadline may be extended at the discretion of the
Lodge Lay Adviser.
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IV. COMMITTEES
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A. Committees exist to make it easier to carry out the work of
the Lodge.
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B. Committee assignments will be split among the various
chapters to insure adequate representation of each chapter.
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C. The Executive Committee of the Lodge shall be composed of
the following: Lodge officers, immediate past Lodge Chief, Staff
Adviser, Lodge Lay Adviser, the Associate Lodge Adviser(s), the
chairman of each special committee (if any), the chairman of each
standing committee, Chapter Chiefs or their duly appointed
representative, Chapter Advisers, and the advisers of all
committees.
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D. The Executive Committee shall see that the Lodge runs on a
smooth yearly calendar.
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E. The Executive Committee shall publish in the Lodge
newsletter a yearly calendar which shall include: Lodge meetings,
events, and Executive Committee Meetings. This calendar, which is
subject to change by the committee, shall be drawn up as soon as
possible after the installment of the new Lodge officers.
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F. The chairman of each standing and special committee will be
appointed by the Lodge Chief with the approval of the Lodge Lay
Adviser.
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G. The chairman of each committee (standing and special) will
appoint his own committee members with the approval of the Lodge
Chief.
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H. The advisers of each standing committee will be appointed by
the Lodge Lay Adviser with the approval of the Lodge Chief and the
Staff Adviser.
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I. All committee chairmen shall be under 21 years of age.
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V. MEETINGS AND EVENTS
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A. The Executive Committee shall schedule at least four (4)
Lodge events a year.
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B. The Executive Committee may, at its discretion, schedule any
Lodge events.
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C. Regular Executive Committee Meetings shall be conducted only
when all committee members have been notified in writing at least
seven (7) days in advance of such a meeting by the Lodge
Secretary-Treasurer.
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D. Each Executive Committee Meeting and Lodge or chapter
meeting shall be opened with the Obligation of the Order and
closed with the Order of the Arrow Song.
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E. The Lodge Chief may call a special Executive Committee
Meeting with the prior approval of the Scout Executive or his
designee.
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F. A quorum for Executive Committee Meetings shall consist of
one-half (1/2) of the Executive Committee members under 21 years
of age.
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G. Only active members of the Lodge under 21 years of age shall
have a vote in any decision of the Lodge.
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H. The only authorized attire at Lodge functions is the class A
Boy Scout uniform with the Order of the Arrow sash unless class B
is authorized by the Lodge Chief or presiding officer.
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VI. CHAPTERS
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A. Chapters exist to further the effectiveness of the Lodge.
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B. Each chapter shall come under the supervision of the
Chapter Lay Adviser and the District Scout Executive in whose
service area the chapter serves.
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C. Each district of the Blue Ridge Council shall be entitled
to form a chapter of the Atta Kulla Kulla Lodge provided that the
requirements listed below are met.
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D. Each chapter shall have at least five (5) brothers of the Atta Kulla Kulla Lodge.
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E. Each chapter shall have an adult adviser.
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F. Each chapter shall have regular meetings, preferably six
(6) per year.
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G. Each
chapter meeting shall be opened with the Obligation of the Order
and closed with the Order of the Arrow Song.
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H. Each chapter shall have at least two (2) service projects
per year.
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I. Each chapter shall review the Ordeal ceremony once a year,
going over what is meant by the ceremony.
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J. Each chapter shall comply with the procedures established
by the Executive Committee for the recognition of chapters.
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K. Each chapter must provide Order of the Arrow elections to
the units in their respected districts by the designated deadline
and present a camp promotion program to all units in their
districts that request one.
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L. Greenville shall be divided into three chapters:
Foothills, Reedy Falls, and Southbounder.
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M. The chapter officers shall be the Chapter Chief, Chapter
Vice Chief, and Chapter Secretary.
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N. Their duties shall be similar to those of the
corresponding Lodge officers.
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O. Larger chapters may have more officers with the approval
of the Executive Committee.
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P. The Chapter Chief shall normally represent his chapter at
the Executive Committee Meetings.
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Q. The Chapter Chief shall appoint another brother, normally
the Chapter Vice Chief, to serve in his absence at the Executive
Committee Meetings.
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R. If any officer other than the Chapter Chief does not do
his job for any reasonable reason, the Chapter Chief, after
gaining approval of the Chapter Adviser and the Lodge Chief, may
call a new election at the next chapter meeting. The chapter
officer whose performance is under question must be consulted
before the election to see if he wishes to retain his office.
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S. If a Chapter Chief does not do his duty for any reasonable
reason, the Chapter Vice Chief, with the approval of the Chapter
Adviser and Lodge Chief may call a new election at the next
chapter meeting, The Chapter Chief whose performance is in
question must be consulted before the election is held to see if
he wishes to retain his office.
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T. All chapters will conduct their elections at the Spring
Fellowship and must notify the Lodge chief by the end of the
weekend. Elections may be scheduled at another time only with the
approval of the Lodge Chief and must be completed by April 15.
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U. Any chapter desiring to do so may conduct its own Callout
as long as the script, time, date, and place are approved by the
Lodge chief prior to the Callout.
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VII. LODGE FINANCES
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A. All expenditures, other than routine operating expense,
shall be made only with the consent of 75% of the Executive
Committee present and voting favorably at a regular or called
meeting of the committee.
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B. The Lodge Secretary-Treasurer shall present a quarterly
report of financial activity to the Lodge newsletter to be
published in the next edition of the newsletter.
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C. Dues of the Lodge shall be monitored by the
Secretary-Treasurer in the amount of $9.00. (The amount of dues
may be changed by the Executive Committee with the proposal of an
increase coming from the Staff Adviser.)
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VIII. PUBLICATIONS
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A. The Lodge newsletter, the Little Carpenter, shall be
published at least three (3) weeks before the Spring and Fall
Fellowships, and then at the joint discretion of the Lodge Chief
and the Vice Chief of Communications.
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B. The Little Carpenter shall be sent to all active brothers.
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C. The Lodge newsletter will contain the following: |
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1. A letter from the Lodge Chief if he wishes to submit one. |
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2. A letter from the Lodge Lay Adviser if he wishes to submit
one. |
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3. News from each chapter concerning its projects, ideas, and
etc., that it wishes to submit.
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D. The Lodge Planbook is published yearly and will be available
to all dues-paying members and new Ordeal members.
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E. The Lodge Planbook will contain the following: |
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1. General information for new members. |
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2. Contact information for the Lodge Officers and Advisers,
Committees, and Chapters. |
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3. The Code of Conduct. |
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4. The Lodge Rules.
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F. The Where-To-Go-Camping Book is published yearly by the
Lodge and is made available to the units in the Council.
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IX. AWARDS
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A. An Outstanding Chapter Award will be presented at the annual
Lodge banquet to the chapter receiving the most points in a one
year period. The criteria for judging will be left to the
discretion of the Lodge officers with the approval of the Lay
Adviser.
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B. The Founder's Award may be presented to one Brotherhood or
Vigil youth or adult member of the Lodge at the annual Lodge
banquet. At an Executive Committee Meeting prior to the banquet,
each chapter may present two names (one youth and one adult). Two
names (one youth and one adult) may be selected from this list by
the Executive Committee as honor Lodge members to receive the
Founder's Award. In the event that an Ordeal member is selected, a
plaque will be presented in the place of the Founder's Award.
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X. PARLIAMENTARY PROCEDURE
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A. Robert's Rules of Order, Revised shall be the final
authority in all cases of parliamentary procedure.
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B. The Lodge Chief may, at his discretion, appoint a
parliamentarian to help him interpret procedural questions.
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C. The Lodge Chief shall make the members of the Executive
Committee familiar with the above stated authority. The way in
which he does this is left to his discretion.
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XI. AMENDMENTS
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A. The Lodge rules shall be subject to amendment at any regular
Executive Committee Meeting, provided that written notice of such
a proposed change has been submitted to all committee members at
least seven (7) days before such a meeting. The proposed change
shall have attached to it a list of reasons for the proposed
change and the author's name and title, if any. A majority
favorable vote of those present and voting shall be required for
the change to take place.
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B. Amendments to the by-laws (designated by the asterisk) may
be made at any regular or special meeting of the Executive
Committee with a two thirds (2/3) vote by the committee.
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C. Amendments to be approved by the Lodge as a whole must be
presented to all voting brothers present at the fellowship within
twenty-four (24) hours prior to the approval to the amendment(s).
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XII. NATIONAL, REGIONAL, AND AREA ACTIVITIES
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A. Attendance at National, regional, and area activities shall
be promoted by the Executive Committee.
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B. Due to the limiting physical features for attendance at the
above mentioned activities, brothers shall be sent in the
following preference: |
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1. Key-3 |
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2. Lodge Officers |
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3. Dance team |
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4. Chapter Chiefs |
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5. Youth on a first come first serve basis |
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6. Adults on a first come first serve basis
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C. Before a brother can attend a Dixie Fellowship, he must
attend at least one of the two Lodge fellowships immediately
preceding the Dixie.
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D. The Atta Kulla Kulla Lodge will provide for one (1) delegate
to attend the National Order of the Arrow Conference and National
Leadership Seminar, this being the Lodge Chief. This will not
include transportation fees.
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E. The Lodge Chief is responsible for organizing the
transportation to and from the above stated activities.
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F. The Code of Conduct will be followed by all AKK members
attending any Lodge function.
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XIII. SUPPLIES
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A. Each brother honored by the Lodge with the Vigil Honor shall
receive, at no cost to him, a Vigil sash, a Vigil Honor Lodge
flap, and other such materials as may be deemed necessary by the
Vigil Honor Committee.
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B. Any active brother of the Atta Kulla Kulla Lodge may
purchase OA supplies at Lodge functions, through an authorized
person at summer camp, and at the Blue Ridge Council headquarters
through an authorized person.
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C. Active members of the Lodge are only authorized to buy
supplies which reflect their current or past status of OA
membership. Ordeal members may not purchase supplies related to
Brotherhood or Vigil membership. Vigil members may purchase
Ordeal, Brotherhood, or Vigil supplies.
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a National Quality Lodge since 1992
