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IV. COMMITTEES
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A. Committees exist to make it easier to carry out the work of
the Lodge.
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B. Committee assignments will be split among the various
chapters to insure adequate representation of each chapter.
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C. The Executive Committee of the Lodge shall be composed of
the following: Lodge officers, immediate past Lodge Chief, Staff
Adviser, Lodge Lay Adviser, the Associate Lodge Adviser(s), the
chairman of each special committee (if any), the chairman of each
standing committee, Chapter Chiefs or their duly appointed
representative, Chapter Advisers, and the advisers of all
committees.
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D. The Executive Committee shall see that the Lodge runs on a
smooth yearly calendar.
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E. The Executive Committee shall publish in the Lodge
newsletter a yearly calendar which shall include: Lodge meetings,
events, and Executive Committee Meetings. This calendar, which is
subject to change by the committee, shall be drawn up as soon as
possible after the installment of the new Lodge officers.
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F. The chairman of each standing and special committee will be
appointed by the Lodge Chief with the approval of the Lodge Lay
Adviser.
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G. The chairman of each committee (standing and special) will
appoint his own committee members with the approval of the Lodge
Chief.
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H. The advisers of each standing committee will be appointed by
the Lodge Lay Adviser with the approval of the Lodge Chief and the
Staff Adviser.
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I. All committee chairmen shall be under 21 years of age.
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V. MEETINGS AND EVENTS
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A. The Executive Committee shall schedule at least four (4)
Lodge events a year.
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B. The Executive Committee may, at its discretion, schedule any
Lodge events.
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C. Regular Executive Committee Meetings shall be conducted only
when all committee members have been notified in writing at least
seven (7) days in advance of such a meeting by the Lodge
Secretary-Treasurer.
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D. Each Executive Committee Meeting and Lodge or chapter
meeting shall be opened with the Obligation of the Order and
closed with the Order of the Arrow Song.
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E. The Lodge Chief may call a special Executive Committee
Meeting with the prior approval of the Scout Executive or his
designee.
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F. A quorum for Executive Committee Meetings shall consist of
one-half (1/2) of the Executive Committee members under 21 years
of age.
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G. Only active members of the Lodge under 21 years of age shall
have a vote in any decision of the Lodge.
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H. The only authorized attire at Lodge functions is the class A
Boy Scout uniform with the Order of the Arrow sash unless class B
is authorized by the Lodge Chief or presiding officer.
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VI. CHAPTERS
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A. Chapters exist to further the effectiveness of the Lodge.
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B. Each chapter shall come under the supervision of the
Chapter Lay Adviser and the District Scout Executive in whose
service area the chapter serves.
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C. Each district of the Blue Ridge Council shall be entitled
to form a chapter of the Atta Kulla Kulla Lodge provided that the
requirements listed below are met.
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D. Each chapter shall have at least five (5) brothers of the Atta Kulla Kulla Lodge.
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E. Each chapter shall have an adult adviser.
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F. Each chapter shall have regular meetings, preferably six
(6) per year.
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G. Each
chapter meeting shall be opened with the Obligation of the Order
and closed with the Order of the Arrow Song.
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H. Each chapter shall have at least two (2) service projects
per year.
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I. Each chapter shall review the Ordeal ceremony once a year,
going over what is meant by the ceremony.
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J. Each chapter shall comply with the procedures established
by the Executive Committee for the recognition of chapters.
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K. Each chapter must provide Order of the Arrow elections to
the units in their respected districts by the designated deadline
and present a camp promotion program to all units in their
districts that request one.
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L. Greenville shall be divided into three chapters:
Foothills, Reedy Falls, and Southbounder.
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M. The chapter officers shall be the Chapter Chief, Chapter
Vice Chief, and Chapter Secretary.
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N. Their duties shall be similar to those of the
corresponding Lodge officers.
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O. Larger chapters may have more officers with the approval
of the Executive Committee.
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P. The Chapter Chief shall normally represent his chapter at
the Executive Committee Meetings.
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Q. The Chapter Chief shall appoint another brother, normally
the Chapter Vice Chief, to serve in his absence at the Executive
Committee Meetings.
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R. If any officer other than the Chapter Chief does not do
his job for any reasonable reason, the Chapter Chief, after
gaining approval of the Chapter Adviser and the Lodge Chief, may
call a new election at the next chapter meeting. The chapter
officer whose performance is under question must be consulted
before the election to see if he wishes to retain his office.
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S. If a Chapter Chief does not do his duty for any reasonable
reason, the Chapter Vice Chief, with the approval of the Chapter
Adviser and Lodge Chief may call a new election at the next
chapter meeting, The Chapter Chief whose performance is in
question must be consulted before the election is held to see if
he wishes to retain his office.
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T. All chapters will conduct their elections at the Spring
Fellowship and must notify the Lodge chief by the end of the
weekend. Elections may be scheduled at another time only with the
approval of the Lodge Chief and must be completed by April 15.
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U. Any chapter desiring to do so may conduct its own Callout
as long as the script, time, date, and place are approved by the
Lodge chief prior to the Callout.
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VII. LODGE FINANCES
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A. All expenditures, other than routine operating expense,
shall be made only with the consent of 75% of the Executive
Committee present and voting favorably at a regular or called
meeting of the committee.
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B. The Lodge Secretary-Treasurer shall present a quarterly
report of financial activity to the Lodge newsletter to be
published in the next edition of the newsletter.
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C. Dues of the Lodge shall be monitored by the
Secretary-Treasurer in the amount of $9.00. (The amount of dues
may be changed by the Executive Committee with the proposal of an
increase coming from the Staff Adviser.)
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VIII. PUBLICATIONS
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A. The Lodge newsletter, the Little Carpenter, shall be
published at least three (3) weeks before the Spring and Fall
Fellowships, and then at the joint discretion of the Lodge Chief
and the Vice Chief of Communications.
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B. The Little Carpenter shall be sent to all active brothers.
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C. The Lodge newsletter will contain the following: |
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1. A letter from the Lodge Chief if he wishes to submit one. |
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2. A letter from the Lodge Lay Adviser if he wishes to submit
one. |
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3. News from each chapter concerning its projects, ideas, and
etc., that it wishes to submit.
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D. The Lodge Planbook is published yearly and will be available
to all dues-paying members and new Ordeal members.
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E. The Lodge Planbook will contain the following: |
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1. General information for new members. |
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2. Contact information for the Lodge Officers and Advisers,
Committees, and Chapters. |
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3. The Code of Conduct. |
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4. The Lodge Rules.
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F. The Where-To-Go-Camping Book is published yearly by the
Lodge and is made available to the units in the Council.
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IX. AWARDS
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A. An Outstanding Chapter Award will be presented at the annual
Lodge banquet to the chapter receiving the most points in a one
year period. The criteria for judging will be left to the
discretion of the Lodge officers with the approval of the Lay
Adviser.
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B. The Founder's Award may be presented to one Brotherhood or
Vigil youth or adult member of the Lodge at the annual Lodge
banquet. At an Executive Committee Meeting prior to the banquet,
each chapter may present two names (one youth and one adult). Two
names (one youth and one adult) may be selected from this list by
the Executive Committee as honor Lodge members to receive the
Founder's Award. In the event that an Ordeal member is selected, a
plaque will be presented in the place of the Founder's Award.
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X. PARLIAMENTARY PROCEDURE
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A. Robert's Rules of Order, Revised shall be the final
authority in all cases of parliamentary procedure.
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B. The Lodge Chief may, at his discretion, appoint a
parliamentarian to help him interpret procedural questions.
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C. The Lodge Chief shall make the members of the Executive
Committee familiar with the above stated authority. The way in
which he does this is left to his discretion.
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XI. AMENDMENTS
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A. The Lodge rules shall be subject to amendment at any regular
Executive Committee Meeting, provided that written notice of such
a proposed change has been submitted to all committee members at
least seven (7) days before such a meeting. The proposed change
shall have attached to it a list of reasons for the proposed
change and the author's name and title, if any. A majority
favorable vote of those present and voting shall be required for
the change to take place.
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B. Amendments to the by-laws (designated by the asterisk) may
be made at any regular or special meeting of the Executive
Committee with a two thirds (2/3) vote by the committee.
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C. Amendments to be approved by the Lodge as a whole must be
presented to all voting brothers present at the fellowship within
twenty-four (24) hours prior to the approval to the amendment(s).
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XII. NATIONAL, REGIONAL, AND AREA ACTIVITIES
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A. Attendance at National, regional, and area activities shall
be promoted by the Executive Committee.
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B. Due to the limiting physical features for attendance at the
above mentioned activities, brothers shall be sent in the
following preference: |
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1. Key-3 |
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2. Lodge Officers |
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3. Dance team |
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4. Chapter Chiefs |
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5. Youth on a first come first serve basis |
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6. Adults on a first come first serve basis
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C. Before a brother can attend a Dixie Fellowship, he must
attend at least one of the two Lodge fellowships immediately
preceding the Dixie.
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D. The Atta Kulla Kulla Lodge will provide for one (1) delegate
to attend the National Order of the Arrow Conference and National
Leadership Seminar, this being the Lodge Chief. This will not
include transportation fees.
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E. The Lodge Chief is responsible for organizing the
transportation to and from the above stated activities.
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F. The Code of Conduct will be followed by all AKK members
attending any Lodge function.
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XIII. SUPPLIES
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A. Each brother honored by the Lodge with the Vigil Honor shall
receive, at no cost to him, a Vigil sash, a Vigil Honor Lodge
flap, and other such materials as may be deemed necessary by the
Vigil Honor Committee.
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B. Any active brother of the Atta Kulla Kulla Lodge may
purchase OA supplies at Lodge functions, through an authorized
person at summer camp, and at the Blue Ridge Council headquarters
through an authorized person.
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C. Active members of the Lodge are only authorized to buy
supplies which reflect their current or past status of OA
membership. Ordeal members may not purchase supplies related to
Brotherhood or Vigil membership. Vigil members may purchase
Ordeal, Brotherhood, or Vigil supplies.
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a National Quality Lodge since 1992
